FileStack

File management for events is a regular headache. Whilst cloud providers are often ruled out as a result of clients and partners being tied to alternatives, we decided to build an independent presentation management system to tie in with the agendas we were already building as part of an event platform.

In turn, FileStack is not tied to only our event platforms and can be used by anybody looking to coordinate presentations. Integrations are available for the full benefits of synchronising with your event agenda, whether hosted online or simply through a spreadsheet.

Automate with your agenda

Files can be added via a link on your existing platform agenda, only visible to logged in event administrators. Information about that session is subsequently passed to FileStack such as session name, time or speaker information where the new folder is then created accordingly.

Organise by room/theatre

Any additional information can be collected to help organise your files. Filters and searches can be configured to help you manage and locate files.

Include notes

A simple text box can add context to presentations, or to send instructions/messages to those who might subsequently download them.

Duplicate protection

When a link on your platform agenda is clicked for a second time, FileStack will detect any matching sessions that have already been created and offer an option to create a duplicate, or to edit the existing session.

Structure filenames

We can either retain the existing filename, append/prepend it or override it completely to a new, consistent naming structure to help keep presentations organised.

Date stamps

Date stamps or increments can be assigned to duplicate files submissions as a method of version control.

Project contributors

Multiple contributors can manage files within the same project - in each case their name will auto populate with any file additions along with a date/time stamp.

Email notifications

All contributors can receive notifications of new / updated files. Likewise, associates can be added who don't have access to edit files but can receive notifications and download those that are uploaded by contributors.

File backup

Whilst files can be replaced / removed from folders via the dashboard, they are always retained on FileStack servers for the entire duration of your project.

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